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The Joint Commission EC.02.03.05 (inspection, testing, and maintenance of fire protection equipment) has been consistently in the top 10 most cited standards for many years. Hospitals continue to struggle to meet the rigorous requirements of testing and documentation of literally thousands of individual pieces of equipment associated with this compliance area. Typically, third party vendors are enlisted to perform inspection duties. However, the hospital facilities department must provide oversight of any vendors and is ultimately responsible to The Joint Commission for ensuring that testing is conducted on-time, is complete down to the device level, and that all deficiencies are addressed and documented. Often the responsibility of oversight and documentation overwhelms the ability of the hospital staff to administer the program, resulting in citations during surveys. EH&E has developed a web-based solution that makes it possible to automatically administer much of the details of this large program to both improve overall compliance and dramatically reduce the administrative burden. The key components of the solution are: Electronic Inspection Forms for Third Party Vendors – Forms allow vendors to enter inspection results electronically on industry-approved templates. The forms require completion of all fields to prevent oversight and eliminate handwriting errors. Forms are filed as a permanent record of the inspections. Master Device Inventory – A master list of all devices requiring inspection within the hospital automatically populates the inspection forms as needed to ensure compliance. Customized Workflows to Track and Document Equipment Repairs – Issues noted during an inspection are automatically flagged and tracked to resolution. Workflows are developed that mimic internal processes for addressing and approving repairs. Automatic email notifications alert personnel of outstanding issues. Inspection Status Reports – Status reports can be generated at any time illustrating the year-to-date completion status by device type, floor, etc. The inspection history of each device is completely traceable.
This solution is developed entirely on a Microsoft SharePoint platform, and can be hosted by the hospital or on an EH&E-maintained server. This open platform approach means low/no annual support costs and no worries about supporting custom software. EH&E’s Inspection Management Program for fire protection equipment safeguards the hospital from inspection program errors while actually reducing the administrative burden of hospital staff. For a demonstration, email us at contact@eheinc.com or call 1-800-825-5343. |
